Privacy Policy
Indiafin Technologies Ltd. (“Indiafin Technologies,” “we,” “us,” or “our”) respects the privacy of individuals whose information may be processed through our website, software, and related services.
This Privacy Policy explains, in general terms, how information may be collected, used, processed, shared, and protected in connection with RecruitPro Enterprise and its related services.
RecruitPro Enterprise is primarily a business-to-business software platform designed to support recruitment, human resource management, payroll, employee administration, and related business processes.
By accessing or using our website or services, you acknowledge the practices described in this Privacy Policy.
1. Scope of This Privacy Policy
This Privacy Policy applies to information processed through:
- RecruitPro Enterprise
- Its recruitment-related features
- HR and employee-management features
- Payroll-related features
- Candidate and employee portals
- Administrative dashboards
- Communication features
- Our website
- other related services provided by Indiafin Technologies.
Because RecruitPro Enterprise is used by businesses and organizations, much of the information processed through the platform may be provided, managed, or controlled by our business customers.
Where an organization uses RecruitPro Enterprise to manage information relating to its employees, candidates, applicants, or other individuals, that organization is generally responsible for deciding what information is collected and how it is used for its business purposes.
2. Information We May Process
The types of information processed through RecruitPro Enterprise depend on how a customer uses and configures the platform.
Information may include the following categories.
Account and Business Information
When an organization or authorized user creates or uses an account, information may include:
- Name
- Business or work contact information
- Company or organization details
- Job title or designation
- Account credentials
- User role
- Permissions
- Information necessary to administer the account.
Candidate and Recruitment Information
Organizations using recruitment functionality may process information relating to job applicants and candidates.
This may include information such as:
- Name
- Contact details
- Resume or CV
- Employment history
- Qualifications
- Professional experience
- Job preferences
- Application information
- Responses provided during recruitment
- Assessment-related information
- interview information
- Feedback
- Offer-related information
- Onboarding information
- Documents submitted as part of a recruitment process.
The exact information collected is determined by the organization conducting the recruitment process.
Employee and HR Information
Organizations using HR functionality may process information relating to their employees or workforce.
This may include:
- Employee profile information
- Contact information
- Employment details
- Job and organizational information
- Attendance information
- Leave information
- Shift information
- Documents
- HR-related requests and communications
- Employment records
- Other information required by the organization for workforce administration.
Payroll-Related Information
Where customers use payroll functionality, the platform may process information necessary to support payroll administration.
This may include:
- Compensation information
- Salary-related information
- Deductions
- Payroll records
- Payment-related information
- Attendance or leave information relevant to payroll
- Other information required by the organization to process payroll.
Customers remain responsible for reviewing and verifying payroll-related information and for meeting their own legal, tax, employment, and statutory obligations.
Communications
RecruitPro Enterprise may support communications associated with recruitment, HR, onboarding, employee administration, and other business processes.
Information relating to such communications may include:
- Recipient contact information
- Message content
- Communication status
- Communication history
- Related records.
Technical Information
When users access our website or platform, certain technical information may be generated or processed as part of normal service operation.
This may include information such as:
- IP address
- Browser information
- Device information
- Login information
- Session information
- Technical logs
- Usage information required for security, troubleshooting, and service operation.
The information collected may vary depending on the user’s device, browser, account, and use of the service.
3. How Information May Be Collected
Information may be collected or received:
- Directly from users
- From customer organizations
- From authorized administrators
- From candidates submitting applications
- From employees using the platform
- Through information uploaded to the platform
- Through forms and portals
- Through supported integrations
- Through communications
- Through normal use of the software
- Through technical systems required to operate and secure the service.
4. How We May Use Information
Information may be processed where reasonably necessary to operate, maintain, secure, and support RecruitPro Enterprise.
Depending on how the platform is used, information may be used to:
- Create and manage accounts
- Provide access to platform functionality
- Manage users, roles, and permissions
- Support recruitment activities
- Manage job applications
- Support candidate assessments
- Manage interview and hiring workflows
- Support employee onboarding
- Maintain employee records
- Manage attendance, leave, shifts, and related HR processes
- Support payroll administration
- Generate reports and business records
- Provide employee or candidate self-service functionality
- Enable authorized communications
- Maintain platform security
- Detect or investigate unauthorized access or misuse
- Troubleshoot technical problems
- Provide customer support
- Maintain and improve the reliability of the service
- Comply with applicable legal requirements
- Enforce applicable agreements or policies.
We aim to process information only where reasonably relevant to providing or supporting our services or meeting applicable obligations.
5. Business Customer Data
RecruitPro Enterprise is a B2B platform.
Our customers may use the platform to enter, upload, store, manage, or otherwise process information relating to their employees, candidates, applicants, customers, or other individuals.
In these situations, the customer organization determines the business purpose for which the information is processed.
Indiafin Technologies may process such information as necessary to provide, maintain, support, and secure the service.
Customers are responsible for ensuring that they have appropriate authority to collect and process information through RecruitPro Enterprise.
Customers are also responsible for providing any notices, permissions, or consents required in connection with their own use of the platform.
If your information has been submitted to RecruitPro Enterprise by an employer, recruiter, or another organization, questions about that organization’s use of your information should generally be directed to that organization.
6. User Roles and Access
RecruitPro Enterprise supports different user roles and access permissions.
Access to information within a customer account may depend on the role and permissions assigned by the customer or its authorized administrators.
Customers are responsible for:
- Assigning appropriate permissions
- Limiting access to individuals who require it
- Managing administrator access
- Keeping user access up to date
- Removing access when it is no longer required.
Users should not attempt to access information that they are not authorized to view or use.
7. Information Sharing
We do not disclose information unnecessarily.
Information may be shared or made accessible where reasonably necessary to provide or operate our services.
This may include sharing information:
- With authorized users within a customer organization
- At the direction of a customer
- With service providers that support the operation of our services
- Where necessary to provide integrations or communication functionality
- Where necessary for security, technical support, or maintenance
- Where required by applicable law or legal process
- Where necessary to protect our rights, users, systems, or services
- In connection with a legitimate corporate transaction, subject to applicable requirements.
Where third-party service providers support our services, they may process information only to the extent relevant to the services they provide and subject to applicable arrangements.
8. Third-Party Services and Integrations
RecruitPro Enterprise may support or interact with third-party platforms, communication services, software, or other external services.
When a customer chooses to use a third-party integration, certain information may need to be exchanged with that provider to enable the requested functionality.
Third-party services operate independently and may have their own:
- Privacy policies
- Terms of service
- Security practices
- Data-handling practices.
We encourage users and customers to review the policies of third-party services they choose to use.
Indiafin Technologies is not responsible for the independent privacy practices of third-party services that are outside our control.
9. Data Security
We take reasonable measures intended to protect information processed through our services from unauthorized access, misuse, loss, alteration, or disclosure.
Access to platform information may be restricted according to user roles and permissions.
However, no online service, network, storage system, or transmission method can be guaranteed to be completely secure.
Customers and users also play an important role in protecting information.
Users should:
- Keep login credentials confidential
- Use secure passwords
- Avoid sharing accounts unnecessarily
- Protect devices used to access the service
- Assign access permissions carefully
- Inform the appropriate administrator or support contact if unauthorized activity is suspected.
10. Data Retention
Information may be retained for as long as reasonably necessary for the purposes for which it is processed.
Retention may depend on factors such as:
- The nature of the information
- The customer’s use of the service
- Contractual requirements
- Operational requirements
- Security requirements
- Legal or regulatory obligations
- The need to resolve disputes or enforce agreements.
Where information is controlled by a customer organization, retention may also depend on that organization’s instructions and internal policies.
We may retain certain records where reasonably necessary or legally required, even after an account or service relationship has ended.
11. Data Accuracy
Customers and users are responsible for ensuring that information they provide through RecruitPro Enterprise is accurate and appropriate for their intended use.
Where supported by the platform, authorized users may update or correct information.
If an individual believes that information maintained by a customer organization is incorrect, the individual may contact the relevant organization directly.
12. Individual Privacy Requests
Depending on applicable law and the circumstances in which information is processed, individuals may have certain rights concerning their personal information.
These rights may include the ability to request access to or correction of certain personal information, or other rights provided under applicable law.
Where information has been provided to RecruitPro Enterprise by an employer, recruiter, or other customer organization, requests relating to that information should generally be directed to that organization.
We may assist our customers with appropriate privacy-related requests where reasonably necessary and applicable.
Requests made directly to Indiafin Technologies may require verification before they can be processed.
13. Recruitment and Employment Information
RecruitPro Enterprise provides software that organizations may use to support recruitment, HR, employee administration, and payroll processes.
The relevant customer organization remains responsible for its:
- Recruitment practices
- Employment decisions
- HR policies
- Workforce management
- Employee communications
- Payroll decisions
- Compliance with applicable employment and other legal requirements.
The platform provides technology to support these processes but does not independently make employment decisions on behalf of customer organizations.
14. Candidate Assessments
Customers may use RecruitPro Enterprise to conduct or manage candidate assessments as part of their recruitment processes.
The customer determines:
- Whether an assessment is required
- How the assessment is configured
- How assessment results are interpreted
- How the results are used in its recruitment process.
Organizations using assessment functionality are responsible for providing appropriate information to candidates and complying with applicable requirements relating to their recruitment practices.
15. Attendance and Workforce Information
RecruitPro Enterprise may support attendance, shift, holiday, leave, and related workforce-management functions.
Customers are responsible for determining how these features are used within their organizations and for ensuring that their collection and use of workforce information complies with applicable requirements.
16. Payroll Information
Customers may use RecruitPro Enterprise to support payroll-related processes.
The customer remains responsible for reviewing payroll data, calculations, records, payment instructions, and other information before relying on or submitting them.
Use of the platform does not replace professional tax, payroll, accounting, employment, or legal advice where such advice is required.
17. Children’s Information
RecruitPro Enterprise is designed primarily for business, recruitment, employment, and workforce-management purposes.
It is not intended as a general online service directed toward children.
Customers using the platform are responsible for ensuring that information they collect and process is appropriate for their recruitment, employment, and business activities and is handled in accordance with applicable requirements.
18. Links to Other Websites or Services
Our website or platform may contain links to websites or services operated by third parties.
A link does not mean that Indiafin Technologies controls or is responsible for that third party’s privacy practices.
Users should review the relevant third party’s privacy policy before providing information to an external service.
19. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect:
- Changes to our services
- Changes to business practices
- Changes to technology
- Legal or regulatory developments
- Other operational requirements.
When we update this Privacy Policy, we may revise the “Last Updated” date displayed at the top of the page.
Where appropriate, additional notice of material changes may be provided.
Continued use of our services after an updated Privacy Policy becomes effective will be subject to the updated policy, to the extent permitted by applicable law.
20. Contact Us
If you have questions about this Privacy Policy or our privacy practices, you may contact:
Indiafin Technologies Ltd.
Email:
Address:
Website:
If your information is being processed through RecruitPro Enterprise by an employer, recruiter, staffing agency, or another customer organization, you may also contact that organization directly regarding its use of your information.